Attendance                           

Welcome to the Attendance Office Home Page.

The goal of the attendance office is to increase the opportunity of each student at Copper Hills to profit from educational programs. The staff at Copper Hills makes every effort to encourage regular attendance by all students and assist parents in their responsibility to have their children attend school.

Hours and Contact Information: The attendance office is open on all regular school days.

  • Hours: 7:00 am – 3:00 pm
  • Telephone: 801-256-5310

Attendance Policies

Tardies

      1st and 5th Period Tardies (up to 10 minutes late)—All guardian excused tardies will be handled by the Attendance Office.  Students should check in at the Attendance Office with a note or phone call from guardian.  The Attendance Office will document your student’s arrival and send them on to class.  If guardian is not available by phone or note, we will document your students arrival at school and send them to class with an unexcused note, and you may excuse this tardy by phone or note within 5 school days.

  • Punctuality is an important life skill and tardiness is extremely disruptive to the educational process.
  • Students are considered tardy if they are not in the classroom when the tardy bell rings.
  • Students who arrive fewer than 10 minutes late to class will be marked tardy (T) if the tardy is not excused. Their excused check-in will be excused with an “I”.
  • Students arriving more than 10 minutes late will be marked Way Late  (W) if the Way Late is not excused.  A Way Late counts the same as an absence.
  • Upon receiving the fourth tardy, attendance school is required. One Attendance School per two tardies, at a cost of $5.00 per session.
  • Failure to make up excessive absences or tardies will result in a loss of credit for the class, regardless of a passing grade.

Absences

  • CHHS recognizes that students may have an occasional absence due to illness, emergencies, etc. In such cases, students may be excused but are responsible to arrange for make-up work. Absences must be excused by parent within five (5) school days.
  • Parents/guardians are advised not to check students out of school for anything other than emergencies.
  • Upon the third absence (Way Late or un-excused) in any single class each term, a student will need to participate in Attendance School (one hour per absence over two) at a cost of $5.00 per session, or appeal to the Attendance Office in order to receive credit for the class. Appeal forms are available in the Attendance Office for special circumstances.
  • Parents must excuse absences within 5 days of absence to assure that each student is given the opportunity to complete any work missed as a result of the absence. No absence will be excused after the 5-day period.
  • For the student to receive credit for the class, all absences over two A’s and W’s must be made up. The opportunity for make-up with Attendance School will end the last Thursday of the end of each quarter. We encourage Attendance School to be taken care of during the first week that Attendance School is offered. Attendance School will be offered the last three weeks of each quarter, mornings and afternoons, except Fridays.
  • Students that fail to clear No Grades during their earned quarter, may attend Attendance School for the following quarter to clear those absences. After the following quarter, a make-up packet will need to be completed to restore that class credit.
  • Students caught fraudulently excusing absences and/or tardies will be recorded as truant and are subject to school discipline.
  • If students are truant, they forfeit the right to earn credit on any assignment, test, or quiz given on or due the day of the truancy.
  • If students are issued a verified truancy (Z) they will not be allowed to make-up the work for the class missed. Two attendance schools will be required to clear the truancy (Z) from an NG.
  • Failure to make up excessive absences or tardies will result in a loss of credit for the class, regardless of a passing grade.
  • School-excused absences (field trips and extracurricular activities, vacation releases) are not considered absences. School activities are marked with an (N) on Skyward, vacation releases are marked with a (V).
  • Vacation Release paperwork must be completed and submitted to the Attendance Office BEFORE the student leaves school in order for it to not be counted against the student.
  • Parents may excuse absences by calling the attendance office at 801-256-5310 between 7:00 a.m. and 3:00 p.m. It is necessary to excuse absences within 5 school days to ensure that students are given a chance to make up assignments missed as a result of an excused absence.

Checkout Procedures

Only legal guardians (as determined by Skyward Records) can check out their student(s).  Stepparents, non-custodial parents or guardians who are not approved through the registration process will not be allowed to check out students.  Any student needing to leave campus for any reason during the school day must check out through the Attendance Office before leaving. In the interest of safety, Attendance Office personnel must contact a parent or guardian by telephone or students must have parents make prior contact with the Attendance Office before releasing students from school.  Parents/Guardians with extenuating circumstances should contact their assigned assistant principal.

When students are aware that they are checking out, it is their responsibility to come to the attendance office to pick up their check out slip.  Checkout slips are delivered to students only when an emergency or an unplanned checkout is required.  This helps minimize interruptions in the classroom.

CHECKING OUT

Early check out may be done by phone or note. Notes will be verified by a phone call.  Please indicate both work and home telephone numbers on the note.  Be sure notes are dated and signed by parents and include the students first and last name. Time of check out should also be included. If students do not check out before they leave school, the absence will remain unexcused. We must know that parents know a student is leaving school before they leave. This is a safety issue.

EXCUSING ABSENCES

Full day absences may be excused within 5 school days by note or by phone. Notes will be verified by a phone call.  Please indicate both work and home telephone numbers on the note.  Be sure notes are dated and signed by parents and include the students first and last name. Dates of days to be excused should be included along with the reason your student was absent.  E-mail messages sent to the school cannot be accepted to verify excused absences.  It is unwise to leave message on the Attendance Office phones to check your students out. We often are unable to check our messages in a timely fashion due to the volume of student interaction of our office. Please be sure you talk with a secretary.

 

ATTENDANCE APPEALS PROCESS

Appeals are reserved for unusual and/or uncontrollable attendance patterns (i.e., medically verifiable illness, etc). It is expected that students who have more than two absences and/or more than three tardies in a class will complete Attendance School or lose credit. The waiving of absences is rare. Appeal forms are available in the Attendance Office and should be submitted as soon as possible. Appeals should provide specific details as to why absences/tardies should not count against students’ attendance records and will be considered only if all previous absences have been excused through the Attendance Office. An appeals committee will meet weekly or as needed throughout the year.  The appeal process is expected to take a maximum one week.  Appeals are due to the Attendance Office by the end of each quarter.

 NO GRADES AND ATTENDANCE SCHOOL

  1.   Students will be allowed zero truancies (sluffs, Z attendance code), 2 unexcused absences (A or W codes) or 3 tardies (T code) before receiving a “no grade” (NG) per class, per quarter.
  2. Upon the first sluff, third absence or fourth tardy, students will receive no credit (NG) for the class unless and until Attendance School used to made up for each absence, tardy or truancy.
  3. One session of Attendance School will count for one absence or two tardies.
  4. Two sessions of Attendance School are required to make up a sluff.
  5. Students wishing to make up tardies must attend the entire session of Attendance School and will receive credit for two tardies.
  6. Each weekday Attendance School Session will cost $5.00, payable at the door. (Attendance School dates and times will be posted on the Attendance Office window).
  7. No Grades for each quarter should be cleared by the end of that quarter. If for some reason NG’s are not made up in the quarter in which they were earned, they may be made up in the following quarter only. Any NG’s not cleared by the end of the following quarter will need to be made up by completing an A+ make up packet.
  8. NO GRADES STOP YOUR STUDENT FROM RECEIVING CREDIT FOR THAT CLASS EVEN IF THEY HAVE EARNED A PASSING GRADE.
  9. Attendance School schedule will be posted on the Attendance Office window.
  10. Attendance School will be held in various locations as announced. Students must arrive on time (late arrivers will not be allowed to enter).
  11. In order to be admitted to Attendance School, a student must bring homework or a book to read. No music, cell phones, eating, games, sleeping, or talking is permitted. Violators will be asked to leave and will not be given credit for attending the make-up session regardless of the time of removal. Money paid will not be refunded.

All absences and tardies in excess count against a student’s academic record.  All absences must be excused by note or by phone within five (5) school days so that students may turn in work for those days.

Absences for illness, family emergency, family wedding, family funerals, court appointments, medical appointments, and parent request will be excused with a “G” code. The “G” code will not count toward a “no grade” (NG) and the student may keep participation points.  Absences for doctor appointments or court appointments excused with a note from the doctors office or the courts will be excused with an “E” code, indicating that note.

CHHS Attendance Counting

Students are allowed 2 unexcused absences and 3 tardies and no truancy per class, per quarter. Unexcused absences over 2 are made up with 1 attendance school session each. Tardies over 3 are made up with 1 attendance school for 2. Truancy is made up with 2 attendance school sessions for 1 truancy.

Attendance is counted as shown below:

ATTENDANCE CODE                                                                                COUNTED AS AN ABSENCE

A ABSENCE MADE UP No
B CHECK IN No
C EXCUSED ABSENCE DR/COURT NOTE No
E WAIVED ABSENCE  (APPEAL) No
G GUARDIAN EXCUSED ABSENCE PHONE No
I CHECK IN No
J TESTING No
L MADE UP/EXCUSED TARDY No
N SCHOOL ACTIVITY No
O CHECK OUT No
Q GUARDIAN EXCUSED NOTE No
R RESOLVED TRUANCY No
S SUSPENSION No
T TARDY Tardy
V VACATION RELEASE No
W WAY LATE Yes
Z TRUANCY Truancy